Doctoral & Master of Philosophy examinations

Thesis submission checklist

Nomination of examiners is arranged by the supervisor and Head of Department/Graduate Co-ordinator

The nomination form should be submitted to MRGS approximately 4-6 weeks prior to thesis submission

Nominees should have informally agreed to act as examiner before the nomination form is submitted

Delays in the submission of the nomination form will delay the examination

Two external examiners to be nominated for a doctoral thesis; at least one external examiner for MPhil theses

At least one examiner should have proven experience of examining doctoral theses

Examiner requests for extended time frames or other preconditions should be indicated on the form

Four thesis copies must be submitted to Monash Research Graduate School
Copies must be either hard bound or professionally thermal bound (spiral bound NOT accepted) with the following printed on the spine:
           i. thesis title
          ii. surname of candidate (first name optional)
          iii. abbreviation of degree (‘PhD’, ‘DPsych’, etc)
          iv. year of submission
All thesis copies must include a general declaration with an original signature
Theses by publication must also include authorship declarations for each inserted manuscript

The statement by supervisor form must be submitted with the thesis copies
The supervisor should certify that the thesis is the candidate’s work, referenced appropriately, properly presented, worthy of examination, within the word limit and that all relevant ethics clearance has been obtained
If required, permission has been sought to submit a thesis that exceeds the word limit via MRGS prior to submission
A 50 word thesis summary must be written in lay language and be suitable for the general public
Where the main supervisor is not able to continue supervision throughout the examination, a caretaker supervisor must be appointed and endorsed by the Head of Department

The Library Release / Thesis Contributor Agreement form must be submitted with the thesis copies
The form should provide the candidate’s current contact details and specify access to the thesis in the university library and eThesis on the Monash University ARROW Repository
The form will need to be approved by the Head of Department before submitted to MRGS
Candidates who are required to submit an eThesis will also require to submit an eThesis Clearance form upon submission (see eThesis )

The ‘Application to submit thesis under lapsed candidature ’ form must be submitted with the thesis copies
Form to be completed and signed by candidate, supervisor and Head of Department