Doctoral & Master of Philosophy examination

Guidelines for conduct of actual advisory panels for the purposes of Research Supervisor Training

Identification of cases

The Associate Dean (Graduate Studies) or nominee will identify cases the faculty wishes to use in Advisory Panel Research Supervisor Training workshops.

Documentation to be provided to trainee participants

The Associate Dean (Graduate Studies) or named/authorized nominee will release related documentation to the trainee participants. Relevant documentation may include:

• Doctoral Information Handbook : Chapter 7 (Thesis and examination matters)

• memo notifying faculty that an Advisory Panel is to be convened

• examiners' reports

• Advisory Panel recommendation (where available)

• student response to examiners (if adjudicator is to be appointed)

• adjudicator report(s) (if the advisory panel has been reconvened)

• any subsequent reports of resubmitted thesis

• any subsequent Advisory Panel recommendations

Fourth member of Advisory Panel

Trainee participants may not be fourth members of an Advisory Panel as the fourth member must be an experienced supervisor of doctoral candidates.

Confidentiality agreements

Workshop participants will be required to sign confidentiality agreements in relation to the documents used for the advisory panels.

Return of confidentiality agreements

As all documentation is strictly confidential, this must be returned to the Advisory Panel convenor (or nominee) at the end of the meeting.

Details to be included in memorandum

The memorandum which indicates the Advisory Panel's recommendation and which is forwarded to the Steering Committee of the Research Graduate School Committee must list the details of the trainee participants. Copies of the confidentiality agreements must be attached to the memorandum

Information on the Research Supervisor Training Program: www.mrgs.monash.edu.au/research/staff/supervision/